• Authors' Area

author's area

December 15, 2020 to April 18, 2021

December 15, 2020 to April 18, 2021

Online Submission of Abstracts
By May 25, 2021

By May 25, 2021

Presenters' registration
May 1 to June 5, 2021

May 1 to June 5, 2021

Upload of 15-minute pre-recorded presentations.
June 10 to August 31, 2021

June 10 to August 31, 2021

Full papers submission in POMA

Download the conference timetable

Important information regarding the zoom sessions was sent on Friday 18th of June, to all chairpersons and corresponding authors.

If you are a chairperson or presenter and didn't receive this info please contact Yorgis Androulakis. In some cases, anti-spam mechanisms can stop these emails from reaching you. If you believe that you did not receive this email please consider your spam folder in your email client or, if you use Outlook for Office 365, your clutter folder.


The conference will be delivered over a professional platform, Imagina, and will be managed by a highly competent and experienced technical team. The conference platform is rich with features such as interactive personalised programme, video streaming (live or on replay), personalised push notifications, one-on-one appointments, matching and networking through video calls.

All presentations are pre-recorded in order to improve the quality of the delivery, avoid running over time and avoid any technical issue. However, presenters should be virtually present for their session in order to answer questions and participate in the discussion.

The virtual conference will be similar to any in-person conference. Presentations are assembled in sessions (structured or regular) according to a topic and they are assigned a virtual room. A chairperson coordinates each session. All registered attendees can attend all sessions and switch from session to session at will.

Participants access the session of their choice by entering a virtual room via Imagina’s platform (web or mobile app).

As with in-person conferences, there will also be a dedicated period for questions and discussion after each presentation. Participants will be able to use the "chat with the author" feature that can be found under each presentation in Imagina platform, to ask questions during and right after the presentations. The session’s chairperson will then select a few questions, depending on the time allocated for the discussion, and will read them to the presenter, who will be able to answer verbally during the session. The presenter will also be able to discuss with attendees using the one-on-one appointment feature.

Unless otherwise requested by individual participants, all presentations will be fully recorded for post-conference streaming so that all registered attendees will be able to revisit the sessions and catch up on the talks they missed. This will allow participants in less convenient time zones or life situations to catch up with content. The presentation material, as well as the "chat with the author" feature will be made available for a six-month spanning the virtual event.

The time allocated for each presentation is 20 minutes (including discussion).

If you wish to allow attendees to contact you during and after the conference, make sure to configure your profile in Imagina's Networking module.

Technical staff will be assigned to each virtual session to ensure smooth transitions between presentations. A session chair will also be assigned to each session to facilitate and oversee time and question period. The question period will take place in livestream following your presentation and you will be able to answer questions.

Procedures during the live streaming (zoom sessions)

To ensure the proper execution of UACE2021, please pay special attention to the instructions below. If you have any questions or difficulties following the guidelines, please contact Yorgis Androulakis

Chairpersons and presenters are requested to join the Zoom meeting 10 minutes in advance before the starting time of the session, as it appears on the conference programme (The Zoom links have been e-mailed to chairpersons and presenters). If, due to different time zones, a presenter joins at a later time, he/she will have to keep his/her microphone muted.

3-4 minutes before the starting time of the session (as it appears on the conference programme), the screen will change to the “We are about to go live in 1-2 minutes” screen.

At that point, presenters are requested to mute their microphones and chairpersons are requested to keep their chat box open.

When this screen changes to a big UACE2021 logo screen, we will be live broadcasting!

One minute later:

  1. The view will be switched to the Zoom participants’ view so the chairperson can start introducing the session and the 1st presenter. (Unmute your microphone!)
  2. When the chairperson finishes the intro, the playback of the pre-recorded presentation will follow.
  3. When the presentation finishes, the chairperson will take the floor to moderate any discussion. Presenters can pose questions. Questions will also be collected (if any) from the imagina platform.

For the next presentations, we repeat steps A, B, C.

If there is any time remaining (within the 20-minute limit) the screen will be changed to “Stay-tuned” If there is a 10-minute coffee break, the screen will also be changed to “coffee break” Please note that we are live broadcasting, even during the breaks. Mute your microphones during the breaks!

As a rule, all meeting participants must keep their microphones muted except for the short intros before each presentation (chairperson) and Zoom meeting participants while taking part in the discussion following each presentation.

Conference Proceedings

Full length UACE2021 papers will be published in POMA.

Submitting a full paper to the conference is not obligatory, however, authors are encouraged to submit their full papers to Proceedings of Meetings on Acoustics (POMA), an editor-reviewed, open-access, online journal published by the Acoustical Society of America (ASA). Because of rapid editorial processing, POMA offers a timely venue for viewing the most current work in the broad field of acoustics.

Accepted manuscripts that originated as papers presented in UACE2021, will be published online within a single volume tied to UACE2021 conference.
Authors can submit their full papers between June 10th and August 31st 2021 using the online submission system of POMA. Author information regarding eligible submissions, manuscript preparation and submission, can be found at https://asa.scitation.org/pma/authors/manuscript.

The submission window for corresponding papers to be submitted to POMA is now open! Please visit : https://www.editorialmanager.com/poma/ - Submit New Manuscript.

UACE database will feature direct links to the POMA volume related to UACE2021. In addition, UACE2021 papers will also show up in searches like Google Scholar, enchancing the visibility of UACE2021 papers to the wider underwater acoustics community.